One of the key reasons why so many people hire party planners when they have big parties to plan is because these professionals can simplify what can be a very complex process. Here are two specific ways in which party planners can make hosting a large party much easier.
They can work with multiple party hire businesses to set up your party venue and get all of the supplies you need
When a person wants to host a very upscale, large party, they may need to work with more than one party hire business, especially if the main company in their area that rents out party supplies do not have everything that they need.
In this situation, a party planner can prove to be incredibly helpful. They can work with all of these party hire businesses and ensure that the items they rent on your behalf from these companies will perfectly match the theme of your party's decor.
They will also make sure that items that need to be used together but which have to be rented from different companies, will arrive at your party venue at the same time. This is extremely important, as if some party equipment that needs to be used in conjunction with the items from another rental company arrives at a different time, setting up the venue may be very hard. For example, if you are having a band perform at your party and you rent a portable stage from one business and some audio equipment from another, it would be disastrous if the former was delivered hours after the latter, as you wouldn't be able to set up the performance area for the band until the stage arrived.
They can easily cope with the common problems that arise when big parties are planned
If you're unused to organising these type of big soirees, you may panic when a seemingly insurmountable problem arises during the party planning process and find yourself not only struggling to solve the problem but also being too stressed and distracted by it to take care of the many other party-related preparations that you need to do. This could result in your party not turning out to be the amazing event you had hoped it would be.
This would not happen if you had a party planner assisting you. People who have been working as party planners for many years have already dealt with virtually every possible party-related problem you can imagine. As such, they are fully equipped to handle any issue that might arise when they're planning an event.
Furthermore, the people who choose to become party planners tend to be natural problem solvers and are excellent at handling stressful situations (as this is a job that requires these skills). So even if they encounter a particularly unique challenge whilst planning a party and have to simultaneously deal with a dozen other preparatory tasks before a party, they will still be able to ensure that everything gets done and that the party itself goes perfectly.